VirtuAli Admin Solutions, Moira

VirtuAli Admin Solutions Contact Details

Alison Matthews
07796 240 677
County Down

About VirtuAli Admin Solutions

Let VirtuAli Administrative Solutions help you!
Ask yourself how valuable is your own time? Which is more profitable? Spending 1-10hrs a month of your own precious time struggling with admin or hiring someone who can do it in half the time at probably half the cost? If you agree then you need Virtuali Administrative Solutions!

As a freelance Virtual Assistant with more than a decade of administrative experience across facilities management, export, manufacturing, education, tourism, construction and arts industries, I can help find solutions to the administrative challenges you are facing and quickly.

Work with Me-VirtuAli and Save on your Sanity, Pocket and Overwhelm!
Being a Business Owner can be lonely and it can also be stressful especially if you don’t know where to start and what tasks you can outsource to a Virtual Assistant. I have 20 years administrative experience in organisations ranging from 5 to 2,000 staff so have seen many systems and ways of operating. As a business owner myself I also understand your business is your baby and sometimes its hard to relinquish control!

Below are example of packages I can offer – this list is by no means exhaustive and I’m happy to discuss with you individually to see what your needs are. No request is too weird or wonderful and if I can’t help you I’ll certainly try to find someone else who can. I normally work from my office providing admin support remotely but due to my experience can also come ‘inhouse’ to help you set up systems or take minutes at meetings where you need someone neutral and professional.

Virtual Team Setup:
  • Making recommendations on cloud sharing platforms/project management/ communication tools to help your virtual team collaborate effectively (Committee/Community /Project)
  • Giving advice on administrative structure of your committee/group/project
  • Providing video tutorials on how to use different time saving tools
  • Providing ad-hoc administrative support

Project Management:
  • Researching different project management tools
  • Planning the cleaning and importing of data you require
  • Cleaning/Creating data lists for entry into CRM reporting or Project Management packages (Zoho/Insightly/HubSpot/ etc.)
  • Providing support afterwards (up to a capped number of hours)

Marketing Automation Tool Setup:
  • Setting up your marketing automation tool (import logo/profile/settings/audience) (Mailchimp/Convertkit/ActiveCampaign etc.)
  • Creating 1st newsletter template
  • Creating 1st automation (extra)
  • Recommending digital marketers to develop your Marketing Strategy/create content
  • Providing support afterwards (up to a capped number of hours)

Minute Taking/Transcription
  • Transcription of audio tapes (coaching sessions/grievance cases)*
  • Minute taking (focus groups/grievance cases/Board or Committee meetings)*
*Pricing for transcription service depends on – quality of recording/ no.of speakers/technical natureof content/deadline

*Pricing for minute taking service depends on – no. of participants /location and timing of meeting/technical nature of content

Mighty Networks Circle Setup
  • Creating your circle (import logo/profile/settings/audience)
  • Providing list of useful tools for you to create circle content
  • Setting up pricing structure in the background
  • Recommending digital marketers/virtual assistants to develop your Marketing Strategy/help schedule content

Sounding Board
  • Acting as a sounding board for difficult decisions
  • Accountability partner reviewing your business goals on a regular basis via a Zoom call and recommending tools
  • Recommending NI based business coaches to get you on track

  • Recommending NI based recruitment agencies if you are looking for full time administrative staff
  • Providing support and links to existing administrative staff (I’m on the Committee of the Belfast PA network)
  • Fixer, I’ve been told I know everyone so can recommend everyone from click funnel specialists to tattoo artists!

Save on Costs
Hire VirtuAli and pay for ONLY the time needed for me to complete tasks, may they be ad-hoc or ongoing. Hire VirtuAli and AVOID time and money associated with finding/ hiring a full or part time in house Administrator. Hire VirtuAli and FORGET about having to cover health, holiday, sickness, pension, insurance costs.

Save on Physical Space
As I work remotely from my own office, you don’t have to WORRY about providing office equipment or associated office consumables/electricity usage.

Save on Time
NEED someone who is a quick learner, discreet and reliable and is fully functioning asap WITHOUT any intensive training on your part?

Save on Mental Space
NEED someone who takes away the PAIN of time consuming administrative tasks leaving you the time to concentrate ON your business growth?

Location Map of VirtuAli Admin Solutions